Event rentals

We offer curated event rentals for weddings, private parties, and corporate events. From elegant furniture to statement tabletop decor, our collection is designed to help you create a cohesive and unforgettable look.

BOOKING PROCESS:

  • Browse our curated collection and select the pieces that inspire you. Add them to your wish list to start shaping your event vision. Your wish list, indicated by a black heart icon, is located at the bottom right of the screen.

  • Once you’ve made your selections, click on the heart icon at the bottom right of your screen to submit your wish list. We will then review your choices and prepare for your consultation.

  • We’ll connect to confirm your selections, discuss your vision, and ensure every detail aligns with the look and feel you want for your event.

  • When you’re ready, a signed contract and 50% deposit will secure your rentals.

  • We deliver, style, and arrange your rentals on-site for a flawless presentation.

  • After your event, we handle breakdown and pickup so you can simply relax and enjoy your celebration.

FAQs

How do I book rentals for my event?

Booking with Epic Events and Rentals is easy! Start by browsing our collection and creating your wish list. Once you submit your wish list, we’ll schedule a consultation to confirm your selections, discuss your vision, and go over all the details. After your consultation, you’ll receive a proposal outlining your rental items and services. From there, you can secure your date by signing the contract and submitting your deposit.

How do deposits and payments work?

A 50% non-refundable deposit is required to secure your event date. Regardless of the reason for cancellation, the remaining balance must be paid in full no later than 14 days before your event. If your event is less than 14 days away, full payment is required at the time of booking. Please see our Terms of Service for details on additional fees.

Are there any minimum reservation requirements?

Yes. Each service area has a minimum reservation amount in order for us to accommodate your request. The minimum amount depends on how far you are from our headquarters, and these amounts may increase based on distance. Please review our Terms of Service for a breakdown of minimums by county or city. If your area is not listed, please contact us directly for more information.

How long do I have access to rental items?

All rentals are available for up to 8 hours from the time of delivery. If you need your rentals for a longer period, we’re happy to discuss extended time options to see if accommodations can be made.

Do you deliver?

Yes! We provide delivery and pickup for all rentals—however, we do not offer client pickups at this time. Upon arrival, we require access to the venue at least 1–2 hours before your event for setup, and 1 hour after your event for breakdown and pickup. Access must include vehicle parking near the venue entrance for smooth delivery and removal of items.

What if my event is canceled or rescheduled due to weather or unforeseen circumstances?

We understand that life (and weather!) can be unpredictable. While all payments are non-refundable, we will issue a full company credit valid for up to 6 months from your original event date (unless otherwise stated). Clients may reschedule up to two times within that 6-month period. After that, credits will be forfeited and you will need to submit a new wish list and restart the booking process. A rebooking fee will apply once a new date is selected. We request at least two weeks’ notice for rescheduling whenever possible.

Terms of service

  • At Epic Events and Rentals, we pride ourselves on delivering exceptional customer service, arriving on time, and providing beautifully maintained event rentals to bring your vision to life. While we do our best to ensure all pieces are in excellent condition, please note that some items may display light signs of wear from previous events. All standard rental periods are up to 8 hours, from delivery to pickup, unless otherwise agreed in writing. We reserve the right to decline service to any client or event at our discretion.

  • Our rental minimums vary by service area. These amounts are starting minimums and may increase based on distance, complexity of setup, or venue access.

    Houston Metro Service Areas:
    Houston City – $500
    Sugar Land – $500
    Richmond – $500
    Katy – $600
    Missouri City / Stafford – $500
    Pearland – $600
    Cypress – $600
    The Woodlands / Spring – $750
    Galveston – $900

    For locations outside of these areas, please contact us for a custom quote.

  • A 50% non-refundable deposit is required to reserve your event date. The remaining balance is due no later than 14 days before your event. If booking within 14 days of your event, full payment is required at the time of booking. Regardless of the reason for cancellation, the balance must still be paid in full as outlined in your signed rental agreement.

  • 14 days or fewer before event – $100 late fee
    7 days or fewer before event – $200 late fee
    3 days or fewer before event – Reservation canceled with no refund or credit.

  • Any booking made within 14 days of the event will incur a late booking fee starting at $250, subject to item availability and delivery schedule.

  • Delivery and setup charges are based on product type, quantity, and complexity of setup. These fees will be outlined in your proposal before booking. All rentals include curbside delivery unless setup services are purchased. Setup includes placing and styling items in their designated areas. Client must ensure the event space is ready for delivery at the agreed time. Delays due to venue inaccessibility, other vendors, or incomplete venue readiness may incur additional fees. Difficult access (stairs, no freight elevator, long walks, narrow doorways, etc.) must be disclosed in advance. Additional fees will apply. Early morning delivery (before 9 AM) or late-night pickup (after 12 AM) will incur additional charges.

  • All rentals require a mandatory damage waiver equal to 10% of your total rental cost. This waiver covers reasonable accidental damage from normal use. The waiver does not cover loss, theft, misuse, intentional damage, or damage due to weather, improper handling, or unsafe conditions (e.g., using chairs as ladders). Lost or severely damaged items will be charged at five (5) times the rental rate. Responsibility for rentals remains with the client from delivery until pickup. Please ensure items are secured when not in use and protected from weather.

  • If an item is damaged or lost:

    1. We will assess and photograph the damage on-site whenever possible.
    2. Your card on file will be charged for repair or replacement costs.
    3. Failure to pay will result in legal action, and you will be responsible for all fees incurred.
    Weather-related damages are still the client’s responsibility unless otherwise stated in writing.

  • All deposits are non-refundable Cancellations made 30 days or more before the event may receive a credit toward a future rental within 6 months, subject to availability. No refunds will be issued for cancellations If the event is postponed, payments may be transferred to the new date (one-time only) if the date is available and within 6 months of the original event date.

  • Clients are responsible for the safety and reliability of the event venue and any injuries, damages, or losses caused by guests, vendors, or staff not employed by Epic Events and Rentals. You agree to indemnify Epic Events and Rentals from any claims related to your event setup, rentals, or activities.

  • Once your reservation is confirmed, you may add items based on availability. Items may not be removed for a refund.

  • We respect your privacy. Any personal information collected will be used solely to process your reservation and provide services. We will never sell, rent, or share your information with third parties except as required by law.